Board of Directors Approved 11/18/04
Minutes
October 7, 2004
 
Present: Frisbie, Steiner, Hughes, Justus, French, Passalacqua, Capozzo, Sottana
Excused: Young, King, Steiner, Sullivan, Wilson
Guests: House Committee: Sheila Elliott, Chairperson; Loretta McCraken, Gloria McManigal, Tim Martin, Interior Designer, Hanna Nunn.
Tennis Committee: Bonnie Zink, Chairperson; Carl Hakenen
 
The meeting commenced at 6:35 p.m.
 
House Committee - Ballroom Renovations
The House Committee attended the October Board meeting to inform the directors of the committees renovation ideas for the Ballroom. Funds were not being requested at this time. The purpose of the presentation was to see if this is the direction the Board would like the committee to pursue as funds would be requested in the 2005 C.I.F.  
Elliott introduced interior designer, Hanna Nunn who discussed the design concepts for the Ballroom.  Included in her presentation were color schemes, fabrics, six different styled banquet chairs, and a rendering of the Ballroom.  There was a discussion on the phases of renovation in an effort to control costs in stages.  Also discussed was the idea of completing the project in one stage so that the membership did not become tired of constant work being done to the room.  The Board of Directors were agreeable to the concepts and encouraged the committee to move forward with their ideas.
 
Tennis Committee - Policy & Procedure
At the July 8, 2004,  Board of Directors meeting the updated tennis policy and procedures were approved to be used for new member informational purposes.  The committee submitted an addition to the policy for Board approval.  The addition is section "L" USTA Tennis Teams.
After a lengthy discussion the Board amended a sentence in the paragraph to say "It is necessary that a captain of a team be a member of GVCC..  French motioned to approve the addition of section "L" with the amended sentence, Justus seconded.   The motion carried.  The Board also requested that the committee make a recommendation whether or not the current non member fee of $50.00 to play on a tennis team be increased.
 
Minutes of September 2, 2004
Steiner motioned to approve, French seconded.  The motion carried.
 
Treasurer's Report
The report was accepted.
French updated the Board on the C.I.F. budget.  The budget is in good standing.  There are a few items previously approved, but not yet purchased that may need to be removed.  This will be discussed at a later time.
 
Committees
Green: The green rebuilding program is progressing.  Bunkers to holes #1,8,12 were discussed.
Membership:  In an effort to improve the application process and to provide an orientation on membership, all prospective members will be interview by a committee member over dinner prior the committee's recommendation for Board approval.  This process will take effect immediately.  Frisbie complimented the committee on this new process.
F&B: The committee discussed a letter sent from the 18 Ladies Group regarding their Guest day on July 20, 2004.  Chef Daniel responded to the letter explaining that he had suggested and planned another menu, however an email was received from an 18 Hole representative stating the lunch was to be a barbeque and listed the menu items.  Chef used the standard barbeque presentation for the Guest Day event.  Should the ladies have another barbeque, a different presentation will be used.
Steiner would like it noted that email should not be used as the only communication as items can be overlooked.
 
Membership Sales & Notations
There were no applications for membership to present.  There were two notices to sell and three reductions in the selling price of memberships.  These will be effective October 8, 2004.
 
Correspondence
Request to retain Proprietary number: A member is selling their Proprietary membership and transferring to an Associate member with the request to retain their original Proprietary number.  The Board agreed to the request.
 
November Board of Directors Meeting
The November Board of Directors meeting will be held on Thursday, November 18, 2004 at 6:30 p.m.
 
The meeting adjourned at 8:45 p.m.
 
Respectfully Submitted,
Jeff Wilson, Secretary